A drive
A place to save it.
- The agreement in a folder.
- The renewal in an email.
- The receipt in another thread.
- The next question starts a search.
Document storage · the Library
Every document, stored with the papers around it.
Store documents online in the Library: the lease beside its renewal, the deposit receipt and the inspection, in one collection and one search.
5 GB of storage free on Personal, and 200 GB per seat on Business.
KuduDoc / Library / 12 Oak Avenue
Collections12 Oak Avenue23Karoo Fresh (Pty) Ltd29Vehicles9Household19Smart collectionsHas an expiry14PrivateVaultRecycle bin
AllSealedWaiting for a signatureHas an expiryShared with others
NameStateDate on the record
PDF
SealedEnds 31 Mar 2027ShareLease agreement — 12 Oak Avenue.pdfTenant T. Ndlovu · Landlord M. Jacobs
PDF
Waiting for your signatureCloses 15 Oct 2026Lease renewal — 12 Oak Avenue.pdfSent by M. Jacobs · 26 Aug 2026
PDF
On file—Deposit receipt — T. Ndlovu.pdfReceived 18 Mar 2026
PDF
On file—Deposit interest statement.pdfInterest-bearing account · 30 Jun 2026
Ask this collection: when must the deposit be refunded?Ask
A drive keeps the file.
The Library keeps what explains it.
The Library is KuduDoc’s document management software for South African households and businesses: each document kept with its dates, its signature state and the records that go with it.
Your Library
A place to keep the story.
- The agreement and its supporting records together.
- A signature state on the record itself.
- An expiry date kept beside the document.
- Folders, tags and filters to find it again.
A lease rarely
travels alone.
The agreement, the renewal, the deposit receipt and the interest statement stay in one collection. Each row keeps its own state, so an unsigned renewal still says “Waiting for your signature”.
Record the end date on the lease too, and check when a lease renewal notice is due. Letting more than one unit? The lease register works out every lease’s dates and files each unit’s papers here.
The papers around a tenancy →Library / Lease and renewals 4 related records
Lease agreementThe agreementOn file
Lease renewalThe change that came laterWaiting for your signature
Deposit receiptThe paymentOn file
Interest statementThe supporting recordOn file
The expiry date lives
with the document.
Keep the expiry or review date on the lease, licence or certificate. KuduDoc emails you before it comes round: 90, 60, 30 and 7 days before, by default — or the days you choose.
How document expiry reminders work →Lease agreement Expiry watch
Review date30 September 2027
90days before
60days before
30days before
7days before
Default reminders · change them in your settings
Find this year’s school forms in one search.
Search the Library, then narrow it with a tag, a folder or the “has an expiry” filter.
School records
School2027Has an expiry
School consent formSchool · 2027On file
Sports medical formSchool · 2027Has an expiry
Four ways a document gets in.
Upload the file
PDF, JPEG or PNG, up to 50 MB, straight into the collection it belongs to.
Lease agreement.pdfPDF · Lease and renewalsFiled in the collection
Scan with your phone
Photograph each page with your phone’s camera and KuduDoc keeps them as one PDF. Where the paper original is required, keep the paper too.
Moving into a rental? The same steps work for photographing an ingoing inspection.
LEASE / PAGE 1The agreementPage photos → one PDF
Email it in
Forward a document to your own KuduDoc address. New senders wait for your approval.
Your personal email-in addressNew sender · held for approvalReview · approve or discard
Request the missing piece
Create a request link and send it to whoever has the document. Their upload lands in your Library.
Need answers and a signature as well? On Professional and Business, send a form link: the answers, the uploads and the signed document land here together.
Request: deposit receiptYour document request linkYou choose how to share the link.
Plus, the housekeeping any document management system needs.
Folders
Nest them the way you already think about the records.
Tags
One label across records in different folders.
Smart rules
A smart collection fills itself from a rule: a tag, a person, a name, or “has an expiry”.
POPIA export
Download the personal information held for your account.
Library or Vault?
Keep it in the Library.
The lease, the policy schedule, the records another person may need to reach. You choose who you share with.
Explore family records →Put it in the Vault.
A separately encrypted space for records only you should open, with its own passphrase and recovery key. Nobody else can reach it, not even through emergency access. Lose both the passphrase and the recovery key and the contents cannot be recovered.
A digital vault for private documents →Not sure what goes where? Read what a household should keep, and where.
Questions
people ask.
Who can see it, how documents get in, what happens when you delete, and what it costs.
See every plan →No. Each person in a household keeps their own Library. Paying for someone’s seat does not open their records; you see what they share with you.
Yes. Photograph each page with your phone’s camera and upload the photos; KuduDoc keeps them as one PDF in the collection you choose. Where the paper original is required, keep the paper too.
Create a request link for the document you need and share it with the person who has it, however you like. They upload it with a free KuduDoc account, and the document lands in your Library.
It goes to the recycle bin, where you can restore it until it is purged. A completed, sealed document cannot be deleted; you archive it instead. Before you delete anything, check how long to keep documents.
Yes. Personal is free, with no card and no expiry date, and holds 5 GB of documents. Upload PDF, JPEG or PNG files of up to 50 MB each, scan pages with your phone, or email documents to your own KuduDoc address.
Personal is free, with no card and no expiry date. Family is R99 a month (R948 a year), Professional R199 (R1,990) and Business R299 (R2,868), per occupied seat, with a 14-day trial. Documents you have already sent are not affected by a plan change. Enterprise is contact-only.
Start with one record.
File the papers that go with it.
Personal is free, and the same Library holds company records for a business.