How it goes now
- A PDF printed just to collect a signature.
- A scan sent back with one page missing.
- Another email asking who is still waiting.
- The final copy buried in someone’s inbox.
Electronic signature software for South Africa
Signed. Sealed. Kept.
Sign documents online: place the fields, invite people by email, and get back a sealed PDF with its activity record — ordinary electronic signatures under the ECT Act.
Start freePersonal is free,
with no card and no expiry date.
with no card and no expiry date.
KuduDoc / Signing editor
FieldsSignatureInitialsDateTextCheckboxDropdownDetect fields
Lease renewal agreement12 Oak Avenue, Oranjezicht, Cape Town
4. Renewal period. The lease is renewed for twelve months, from 1 April 2027 to 31 March 2028.
5. Rental. The lease’s escalation clause applies from 1 April 2027.
6. Other terms. Every other term of the lease signed on 12 March 2026 stays in force.
TenantSignatureDate
LandlordSignatureDate
Who signs
1
Thandi NdlovuTenant · 2 fields
2
SendMarius JacobsLandlord · 2 fields
One after another
Closes15 Oct 2026
RemindersOutside quiet hours
Stop printing a PDF just to get it signed.
How it goes in KuduDoc
- Signature, initials, date and text fields placed on the page.
- Each signer opens a link from their email.
- You set the order; whoever is late gets the reminder.
- The signed file comes back sealed, with its activity record.
How to sign a PDF document electronically
Prepare
Start with the right version.
Upload the PDF, then place signature, initials, date and text fields where they belong, and give each field to the person who fills it in.
SignatureInitialsDateText
OFFER LETTER / PREPARATION
The version to agree to.
+ Signature · employee
Date signed
Invite
Invite each signer by email.
Add the signers, then send. Each one gets an email with a link to the signing page. If an invitation can’t be delivered, KuduDoc tells you and gives you a link to share yourself.
INVITATION BY EMAIL
A document needs your signature.
Offer letter.pdf
Open invitation →Sign
They sign on their own phone.
Each person opens the link with a free KuduDoc account, reads the document and signs. A signer can forward it to a witness when the document calls for one, or decline and give a reason — the reason stays in the record.
Copies made before everyone has signed carry an interim notice.
SIGNING PAGE
Read. Agree.
Add your signature.
Complete signingAdd your signature.
Record
Every step goes on the record.
Sent. Link opened. Completed. Sealed. The finished file gets a certificate page with its public seal id, the kdid, and goes into your Library with its activity record.
Offer letter.pdfActivity record
SentInvitation issued
Link openedSigning page opened
CompletedLast signature received
SealedCompleted file sealed
Some documents
still need ink.
We say which.
The ECT Act excludes four kinds of document from electronic signing: wills, sales of land, leases of land over 20 years and bills of exchange, including cheques. KuduDoc checks each document before it is sent and won’t send one it recognises as any of them.
The others below need ink, a notary, a commissioner of oaths or an accredited provider. Where the law asks for ink, keep the paper original — you can still seal a scan of it as a reference.
Sign in ink
- Wills or testamentary writings
- Sales or other alienation of land
- Leases of land over 20 years
- Bills of exchange or cheques These four: ECT Act 25 of 2002, s4(3)–(4), Schedules 1 and 2
- Promissory notes Bills of Exchange Act 34 of 1964, s87(1); ECT Act Schedule 1, item 3
Sign in ink or with an accredited provider
- Suretyship clause or deed General Law Amendment Act 50 of 1956, s6; ECT Act s13(1)
Needs a notary or a commissioner of oaths
- Documents that must be signed before a notary Deeds Registries Act 47 of 1937
- Antenuptial contracts Deeds Registries Act s86, s87(1); Matrimonial Property Act
- Leases of land for 10 years or more To bind a later owner beyond ten years, the lease is notarially executed and registered · Formalities in respect of Leases of Land Act 18 of 1969, s1(2); Deeds Registries Act s77(1)
- Affidavits or sworn statements Sign in front of a commissioner of oaths · GN R1258, reg 3(1)
Not sure which line a document falls under? Check whether you can sign it electronically.
Set who signs first.
Remind whoever is late.
Signing order
The employer signs first, then the employee. The next person is invited only when the one before them has signed. A fixed order is on Professional and Business; on other plans everyone signs at the same time.
Who signs · in order
⠿1
EmployerSigns first
⠿2
EmployeeInvited after the employer
⠿3
WitnessForwarded when needed
Reminders
Remind the person who hasn’t signed yet, without emailing everyone again. Reminders wait until your quiet hours are over, on South African time.
Still waiting for a signature
Reminder goes to
Outside quiet hoursAfrica/Johannesburg
Remind whoever is still waitingTemplates and bulk send
Set a document up once. Reuse it.
A template keeps the fields, the roles, the signing order and the reminders, so the next offer letter starts ready to send.
Save your own, or start from a KuduDoc template: South African agreements reviewed by an admitted attorney, on Professional and Business.
On Business, bulk send turns a CSV into one signing request per person.
Compare plans →REUSABLE TEMPLATE
Offer letter
Employer → employee
CSV
recipients
Bulk send · Businessrecipients
Request 1
Request 2
Request 3
| Allowance | Personal | Family | Professional | Business |
|---|---|---|---|---|
| Templates | None | 10 | 25 | Unlimited |
| Signers per document | 3 | 25 | 50 | 50 |
| Sends per month | 5 | 10 | Unlimited | Unlimited |
| Signing order | — | — | Yes | Yes |
| Bulk send | — | — | — | Yes |
Allowances are per account, not pooled across seats.
The offer letter on Monday.
The school consent form tonight.
At work
The offer letter signed on Monday sits beside the job description and onboarding papers when a question comes up months later.
Offer letter → activity record → Library
Employee records →Working with clients →
At home
Sign the school consent form from your phone, and keep it with the school’s other letters. Signing a lease? Here’s how to sign a lease agreement online.
Consent form → signed copy → Library
Keep the records around it →
When the last signature lands,
the file is sealed.
KuduDoc records a fingerprint of the exact bytes, adds a certification signature and anchors the time. Years later, anyone can check a copy against that record — free, without an account.
Offer letter
L. Mokoena
SealedUnchanged since sealing
Questions people ask
about electronic signature software in South Africa
An ordinary electronic signature under the ECT Act. A few kinds of document need ink, a notary, a commissioner of oaths or an accredited provider — see which.
Not in the certificate-based sense. KuduDoc’s own signatures are ordinary electronic signatures under the ECT Act; the Act’s advanced electronic signature comes only from an accredited provider. The finished PDF does carry KuduDoc’s certification signature, with a certificate Adobe trusts. It seals the file; it is not a signer’s signature.
Yes, on Professional and Business: set the order before you send, and each person is invited when it’s their turn. On other plans everyone can sign at the same time.
Open the invitation email on your phone and tap the link, then sign in or create a free KuduDoc account. The document opens in your browser, so there’s no app to install. Read it, sign where you’re asked, and you’re done. To send a PDF of your own, upload it, place the fields and invite the signers.
Whether a copy is unchanged since sealing — byte for byte the file that was sealed. It doesn’t tell you whether what the document says is true. Anyone can check a sealed file for free.
Yes. With a free Personal account you can sign a PDF yourself, free, and the PDF stays on your device. Signing from an invitation needs only a free account too. To send a PDF to others, Personal includes 5 sends a month and up to 3 signers per document, with no card and no expiry date.
Personal is free, with no card and no expiry date. Family is R99 a month (R948 a year), Professional R199 (R1,990) and Business R299 (R2,868), per occupied seat, with a 14-day trial. Documents you have already sent are not affected by a plan change. Enterprise is contact-only. Compare plans.
Electronic signing, with a record to keep
Start with the version
Start with the version
you mean to agree to.
Place the fields and invite the signers. The sealed copy comes back to your Library.